Where does our meeting time go?

Last 4 meetings in each series (16 meetings, ~23 hours), from Gemini transcripts matched to the Notion agendas. All numbers are estimates.

The short version

60%

new agenda work

19%

adjacent, not on the agenda

tangents

small talk

4%+

repeated from earlier meetings

rants

But is the agenda talk useful?

37%

straight to the point

25%

background / context

38%

vague or filler

Only about a third of agenda talk is concrete. About 96 words are spoken per concrete point.

Do we get things done?

183

next steps recorded; only 29 have a date

83%

of last meeting's steps left no trace at the next one

37%

of Ashton's talk time ties to a decision or step

82%

of all words spoken are Ashton's

By meeting series

Series	New agenda	Small talk	Adjacent	Tangent
Core Team	88%	6%	7%	0%
Biz-Dev	64%	10%	20%	6%
Communications	46%	2%	33%	19%
Marketing	66%	5%	19%	10%

(Agenda column includes repeats.)

Topics that keep coming back

Hiring a project manager / business developer: 10 meetings. Pitch deck and investor outreach: 9. Content library and announcements: 13.

Substance of agenda talk

Outcomes

Per meeting and trend

Full reports

Estimates from machine transcripts. The scoring is keyword-based and can be off by about 10 points per meeting. "No trace" means no evidence in the next transcript, not proof the work wasn't done.